Senior Bookkeeper - Private Aviation

Position Type: Full-Time | Remote Working Hours: 9:00 a.m. – 5:00 p.m. Eastern Time (ET), Monday–Friday After-Hours Availability: Occasional evenings, weekends and holidays for time-sensitive aviation-related matters About the Role We are looking for a highly detail-oriented Senior Bookkeeper / Accounting Operations Specialist with direct experience in private aviation, aircraft charter, luxury travel or a closely related aviation environment . You will take ownership of the company's financial records, ensuring the books are accurate, organized and ready to support a growing private aviation operation. This includes reconciling 10+ accounts, managing domestic and international vendor and operator payments, keeping booking and financial records aligned, tracking profitability by flight, and preparing clear management reports. This is a hands-on role for someone who understands that aviation accounting requires more than traditional bookkeeping. Flight-related expenses can involve aircraft operators, catering, ground transportation, international payments, and other time-sensitive costs. You should be comfortable working across these moving parts while maintaining a high level of accuracy and confidentiality. You will also have the opportunity to improve existing processes by building smarter spreadsheets, dashboards, templates, and automation that reduce manual work and prevent errors. Key Responsibilities Reconciliation & Financial Accuracy Perform monthly and quarterly reconciliations across 10+ bank, credit card, HubSpot, and accounting accounts. Use Xero to review, categorize, and reconcile business transactions. Maintain consistent chart-of-accounts and expense-coding practices. Identify duplicate payments, missing transactions, unusual charges, and other discrepancies. Ensure supporting documentation is properly maintained and financial records remain complete and accurate. Aviation Payments & Vendor Management Track vendor and customer balances, payment status, invoices, and supporting documentation. Manage payments to aircraft operators, vendors, and service providers worldwide. Coordinate domestic and international payments, including foreign currency transactions. Work with platforms such as Convera to create, track, and reconcile payment orders. Monitor recurring vendors and fixed expenses for changes in spending. Work with internal teams, vendors, and aircraft operators to resolve payment issues and discrepancies. Handle time-sensitive...

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