Sales Assistant

Sales Assistant (CRM, Scheduling & Sales Operations Support) – Remote Position Type: Full-Time, Remote Working Hours: U.S. Business Hours About the Role At Pavago , one of our clients is hiring a highly organized and execution-focused Sales Assistant to support a fast-moving sales team across CRM management, scheduling, follow-ups, proposals, reporting, and day-to-day sales operations. This is not a direct selling role . Your job is to make sure the sales team stays organized, pipeline information remains accurate, meetings and follow-ups happen on time, and deals continue moving without administrative bottlenecks. You’ll support: CRM and pipeline management Sales scheduling and calendar coordination Follow-up communication Proposal and sales document preparation Reporting and KPI tracking Cross-functional coordination Day-to-day sales operations If you enjoy keeping systems organized, supporting revenue teams, and making sure nothing falls through the cracks, this role is a strong fit. What You’ll Own CRM Management & Pipeline Support Maintain accurate sales records within CRM platforms such as: Salesforce HubSpot Zoho CRM Pipedrive You will: Create and update leads, contacts, and opportunities. Maintain accurate pipeline stages and activity notes. Log sales activities and follow-up information. Remove duplicate or outdated records. Maintain strong CRM hygiene and data accuracy. Ensure sales representatives and leadership have reliable pipeline visibility. Support consistent CRM processes across the sales team. Scheduling & Calendar Coordination Coordinate: Discovery and sales calls Product demos Follow-up meetings Client meetings Internal sales meetings Use tools such as: Google Calendar Microsoft Outlook Calendly Manage scheduling across multiple time zones, send confirmations and reminders, handle rescheduling, and ensure meetings are properly organized. Before meetings, help sales representatives stay prepared with relevant context, agendas, notes, and supporting materials. Sales Follow-Up & Communication Support timely communication throughout the sales process by: Drafting professional follow-up emails. Sending meeting confirmations and reminders. Preparing meeting summaries and next-step communications. Tracking outstanding follow-ups. Coordinating responses to inbound leads. Routing inquiries to the appropriate sales representative. Ensuring important prospect communication does not get missed. Proposal & Sales Document Preparation Prepare,...

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