Production Coordinator

Position Type: Full Time, Remote Working Hours: U.S. Business Hours About the Role We’re looking for a highly organized, proactive Production Coordinator to support the Director of Production at a large-scale podcast production operation managing more than 250 shows and approximately 100 episodes each week. In this role, you’ll help keep production schedules, records, communications, and administrative workflows organized. You’ll coordinate information across departments, follow up on outstanding tasks, and identify potential issues before they disrupt production. This is a hands-on coordination role, not a production management position. You won’t be responsible for editing or producing podcasts or supervising employees. Instead, you’ll take ownership of administrative processes, exercise sound judgment, and help the production team work more efficiently. What You’ll Own Production Scheduling & Organization Monitor recording calendars, scheduling changes, cancellations, and reschedules. Verify recording details and ensure hosts and producers have accurate information. Maintain production trackers, records, checklists, and documentation. Keep outstanding tasks organized, visible, and on track. Recording Preparation & Follow-Up Track the availability of episode questions, recording materials, and other required information. Follow up with relevant departments when information or confirmations are missing. Identify incomplete preparations, scheduling conflicts, and potential disruptions. Communicate risks early so the team can take action before issues affect production. Cross-Department Coordination Coordinate information between Production, Client Success, Content, and other internal teams. Follow up on unanswered requests, pending confirmations, and unresolved administrative tasks. Keep the Director of Production informed about priorities, outstanding items, and potential issues. Resolve routine issues independently and escalate matters when appropriate. Process Improvement & Administrative Support Maintain and update production procedures, checklists, and administrative workflows. Identify recurring problems, unnecessary steps, and opportunities to improve efficiency. Assist with implementing tracking systems, processes, and documentation. Support departmental projects and administrative initiatives as needed. Required Experience & Skills Experience in administrative coordination, executive support, project coordination, production assistance, or a...

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