Virtual Executive Medical Assistant & Scribe

We are seeking an intelligent, highly organized, and articulate Virtual Executive Medical Assistant & Scribe to serve as the dedicated "right hand" to Dr. Gifford. In this dual-function role, you will manage real-time medical scribing and chart documentation for 18–25 patients daily, while taking complete ownership of executive administrative tasks, personal support, and practice coordination during non-patient hours. The ideal candidate possesses strong medical terminology and clinical literacy (an RN license is not required, but solid scribing/clinical workflow experience is essential). You must be comfortable navigating AdvancedMD EMR , managing phone/VoIP systems for patient follow-ups, and operating with high autonomy to streamline Dr. Gifford's daily schedule, documentation, and administrative workload. Working Environment & Core Schedule Role Title: Executive Medical Assistant & Virtual Scribe Provider: Dr. Gifford (Solo Practitioner) Status: Full-Time (40 Hours / Week – Compressed 4-Day Work Week) Schedule: Tuesday – Friday, 8:30 AM – 6:30 PM CST (10 Hours / Day) Core Technology Stack: AdvancedMD EMR , VoIP Telephone Systems (UMA / prospective platform upgrade), Microsoft Office / Google Workspace Patient Volume: 18–25 patients per day Top 3 Daily Tasks Medical Scribing & Real-Time Documentation: Scribe patient encounters in real time, accurately capturing histories, physical exams, assessment plans, and clinical notes within AdvancedMD EMR. Provider Documentation & Executive Support: Utilize non-patient time to organize, complete, and audit Dr. Gifford’s administrative notes, paperwork, correspondence, and practice task queues. Patient Follow-Ups & Scheduling: Conduct inbound/outbound calls to follow up with patients, coordinate appointments, and communicate provider instructions clearly. Core Responsibilities Real-Time Virtual Scribing: Document patient encounters live or asynchronously, translating clinical conversations into structured SOAP notes and EHR chart updates in AdvancedMD without altering medical intent. Executive & Administrative Assistance: Act as Dr. Gifford's central administrative control point—managing calendars, organizing daily priorities, drafting correspondence, and taking ownership of special projects to eliminate decision fatigue. Patient Care Coordination: Perform outbound calls for post-visit follow-ups, deliver non-clinical doctor instructions, schedule follow-up appointments, and manage patient inquiries via VoIP...

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