Executive Assistant, R&D

We are seeking a tech-savvy, detail-oriented, and proactive professional to provide high-level administrative and clerical support. This role will support leaders within our Product and Engineering function, as well as partner with their respective teams to ensure efficient operations and seamless executive support. You'll Get To... Executive and Administrative Support Provide high-level support to one or more VP+ leaders, managing dynamic and complex calendars with minimal oversight Coordinate travel, meeting logistics, and cross-functional schedules with accuracy and efficiency Anticipate needs, resolve scheduling conflicts, and prioritize time-sensitive requests Prepare meeting agendas and materials, take notes, and ensure timely follow-up on action items Complete expense reports and reconcile transactions in a timely manner Draft, edit, and format communications, presentations, and reports for internal and external audiences Maintain and update team mailing lists, rosters, and shared documentation Operational and Project Support Support operational efficiency by streamlining workflows and improving support processes Manage recurring reporting and presentation submissions in partnership with team members Partner across departments to coordinate initiatives and ensure alignment with business priorities Handle multiple high-priority tasks independently and exercise good judgment when priorities shift Event and Culture Coordination Plan and coordinate team meetings, offsites, all hands, and milestone celebrations Partner with Workplace Services to manage event logistics, including catering, AV setup, and vendor coordination Manage discretionary funds for team recognition, birthdays, and anniversaries Promote a positive team culture by supporting engagement activities and internal communications Skills & Attributes : Strong organizational skills with the ability to manage multiple priorities Excellent attention to detail, accuracy, and follow-through Ability to operate independently and make decisions in fast-paced, ambiguous environments Discretion and sound judgment in handling confidential information Clear and confident communication skills across levels and functions Proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets, Slides, Drive) Who We're Looking For 4 - 6+ years of experience as an Executive Assistant or Administrative professional supporting VP-level and above Experience providing high-level administrative support with autonomy and...

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